PRIVACY POLICY

Welcome to the privacy policy for Foundation, which is a congregation of Cotham Parish Church ("CPC").

CPC respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit this website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

1. IMPORTANT INFORMATION AND WHO WE ARE

PURPOSE OF THIS PRIVACY POLICY

 

This privacy policy aims to give you information on how CPC collects and processes your personal data through your use of this website, including any data you may provide through this website when you subscribe to our email list(s).

This website is not intended for children and we do not knowingly collect data relating to children.

 

It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies and is not intended to override them.

CONTROLLER AND CONTACT DETAILS

CPC (referred to as "we", "us" or "our" in this privacy policy) is the controller and responsible for your personal data. 

If you have any questions about this privacy policy or our privacy practices, please contact us at info@foundationbristol.org, by writing for the attention of The Vicar at Cotham Parish Church, Cotham Road, Bristol BS6 6DR or by using the other contact details on CPC's website linked above.

CHANGES TO THE PRIVACY POLICY AND INFORMING US OF CHANGES TO YOUR PERSONAL DATA

We keep our privacy policy under regular review. We reserve the right to modify this privacy policy at any time. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will specifically notify you that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it. 

 

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

THIRD PARTY LINKS, MAILCHIMP AND WIX

This website may include links to third party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

If you subscribe to our email list(s) via this website or give us name and email address by other means, we will use the Mailchimp tool to send you emails, meaning that your name and email address will be stored on their website. You should therefore review Mailchimp's privacy policy, as it relates to Member's Contacts (as this category describes you).

This website is hosted on the Wix platform. If you subscribe to our email list(s) via this website, your data may be stored through Wix’s data storage, databases and the general Wix applications. They store your data on secure servers behind a firewall. You should therefore review Wix's privacy policy, as it relates to "Users of Users" (as this category describes you). 

Mailchimp and Wix are established outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.

2. THE DATA WE COLLECT ABOUT YOU

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

  • Identity Data includes first name(s), last name and similar identifiers.

  • Contact Data includes email addresses and telephone numbers.

  • Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.

  • Usage Data includes information about how you use our website.

3. HOW IS YOUR PERSONAL DATA COLLECTED?

We use different methods to collect data from and about you including through:

  • Direct interactions. You may give us your Identity Data or Contact Data in a variety of ways; e.g. in person, by filling in forms, or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

    • request to be added to our email list(s); 

    • subscribe via this website to our email list(s);

    • give us feedback or contact us.

  • Automated technologies or interactions. As you interact with our website, Wix automatically collects Technical Data and Usage Data about your equipment, browsing actions and patterns. Wix collects this personal data by using cookies and other similar technologies. Please see Wix's information page on cookies for further details.

4. HOW WE USE YOUR PERSONAL DATA

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we are carrying out the purpose for which you gave us the personal data (e.g. keeping you informed via our email list(s)).

  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

  • Where we need to comply with a legal obligation to which we are subject.

"Legitimate interests" means the interests of CPC in conducting and managing its ministry. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.

OPTING OUT

You can ask us to stop sending you emails at any time (on all or any of our email lists) by contacting us.

At present we operate two email lists: "Foundation News" which has a larger distribution and less frequent messages, and "Foundation Community" (aimed at regular attenders) which has a smaller distribution and more frequent messages. You may be included on one or both of these lists and you will be able to tell which list is the recipient of any particular message by checking the name of the sender.

COOKIES

 

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see Wix's information page on cookies.

CHANGE OF PURPOSE

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

5. DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

6. DATA RETENTION

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal or other requirements.

7. YOUR LEGAL RIGHTS

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the following rights: 

  • To request access to your personal data.

  • To request correction of your personal data.

  • To request erasure of your personal data.

  • To object to processing of your personal data.

  • To request restriction of processing your personal data.

  • To request transfer of your personal data.

  • To withdraw consent to processing of your personal data.

If you wish to exercise any of the rights set out above, please contact us through one of the conduits referred to in section 1 above.